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Starting a business in Hong Kong is an exciting journey. You have your business idea, your target market, and perhaps even your office space or website ready. However, before you make your first sale, there is one crucial administrative step you must not overlook: Business Registration (BR).
Many new business owners find the bureaucracy confusing. Do you need a BR if you only run an Instagram shop? How much does it cost in 2026? Can you handle everything online?
This comprehensive guide covers everything you need to know about the Business Registration Certificate application process. From understanding the costs to using the Business Registration Office services online, we will walk you through every step to ensure your venture is 100% legal and compliant.
What is Business Registration and Who Needs It?
In Hong Kong, Business Registration is managed by the Inland Revenue Department (IRD). Its primary purpose is to maintain an up-to-date database of all businesses operating in the city for tax and administrative purposes.
Under the Business Registration Ordinance, almost every business activity carried out in Hong Kong must be registered. This applies to:
- Sole Proprietorships & Partnerships: Any form of trade, commerce, craftsmanship, or profession carried on for gain.
- Limited Companies: Corporations incorporated under the Companies Ordinance.
- Foreign Companies: Overseas companies that have established a place of business in Hong Kong.
- Online Businesses: This is a common misconception. Even if you run a shop solely on Instagram, Shopify, or Carousell without a physical store, you must apply for Business Registration if you are operating for profit in Hong Kong.
Step-by-Step: How to Apply for Business Registration
The application process depends on your business structure. Here is how to handle the two most common types.
1. Sole Proprietorship and Partnership
If you are starting out on your own or with a partner (unincorporated), you must register directly with the Business Registration Office.
- Time Limit: You must register within 1 month of commencing business.
- Required Forms:
- Sole Proprietorship: Form 1(a)
- Partnership: Form 1(c)
- How to Submit:
- In-Person: Visit the Business Registration Office at the Revenue Tower
- Online: Use the “GovHK” platform. You will need a digital certificate or “iAM Smart+” to verify your identity.
- By Post: Mail the completed form with a copy of your Hong Kong Identity Card (HKID) and a crossed cheque for the fee.
2. Limited Company
For limited companies, the process is streamlined thanks to the “One-stop Registration” service.
- The Process: When you submit your incorporation documents (Form NNC1) to the Companies Registry, you are automatically deemed to have applied for Business Registration.
- The Result: Once your company is approved, you will receive your Certificate of Incorporation and your Business Registration Certificate together in one go. You do not need to apply to the IRD separately.
Business Registration Fees and Payment Methods
The Business Registration fee is a standard operational cost. The total amount usually consists of two parts: the Registration Fee and the Protection of Wages on Insolvency Fund Levy (Levy).
- Estimated Fees (2025/2026 Context):
- 1-Year Certificate: The standard fee is typically around HK$2,200 (Registration fee ~HK$2,000 + Levy ~HK$200).
- 3-Year Certificate: You can opt for a certificate valid for three years to save time on renewals. The cost is roughly HK6,020.
Note: The government occasionally waives the registration fee in the annual Budget Address (usually announced in February). Always check the latest fee table on the IRD website before writing your cheque.
- How to Pay:
- FPS (Faster Payment System): Scan the QR code on your payment notice.
- PPS / Internet Banking: Pay directly via your bank account.
- Mailing checks
- Convenience Stores: You can pay at 7-Eleven, Circle K, or VanGO if you have the printed payment notice.
Business Registration Search and Name Check
Before company registration, it is smart to perform a Business Registration search. This helps you avoid using a name that is already taken and allows you to verify the legitimacy of potential partners.
Checking Availability
You can check if a business name is already in use through:
- Companies Registry e-Services Portal: Essential for checking Limited Company names.
- GovHK Business Registration Number Enquiry: To see if a specific business name is already registered with the IRD.
Verifying a Business
If you are about to sign a deal with a supplier or buy from a new online store, you can use the Business Registration search tool. By inputting the company’s full name and area of operation, the system will provide their Business Registration Number. This is a vital due diligence step to ensure the company legally exists.
How to Download Business Registration Certificate
The IRD now issues valid electronic certificates. Knowing how to download Business Registration Certificate files is essential for modern business owners.
- Validity: Since 2011, the electronic PDF version has the same legal status as the paper version.
- How to Get It:
- If you apply online via GovHK, you can download the certificate immediately.
- For One-stop company incorporation, the electronic certificate will be emailed to you upon approval.
- Display Rule: The law requires you to display your valid Business Registration Certificate at your place of business. If you have the electronic version, you must print a hard copy and display it prominently.
Common Questions (FAQs)
Q: I work as a freelancer from home. Do I need a BR?
A: Yes. If you are carrying on a profession or business for gain, you generally need to register. However, you might be exempt from paying the fee (but not the registration itself) if your average monthly turnover is low (e.g., below HK$10,000 for service businesses), but you must apply for this exemption formally.
Q: What happens if I don’t apply?
A: Operating without a valid Business Registration is a criminal offense. The maximum penalty is a fine of HK$5,000 and imprisonment for one year. You will also be required to pay all backdated fees and levies.
Q: Can I change my business name later?
A: Yes. You must notify the Business Registration Office in writing or via the relevant form within one month of the change. The same applies if you change your business address.
For more information on business registration, please refer to:【Startup Guide】11 Common Questions about Business Registration in Hong Kong
Securing your Business Registration is the foundational step of doing business in Hong Kong. While paperwork can feel like a chore, holding that certificate proves your business is legitimate. It allows you to open a corporate bank account, sign contracts, and apply for government funding.
Don’t let administrative hurdles slow you down. Follow this guide, pay your fees on time, and ensure your paperwork is in order so you can focus on what matters most—growing your business.
Ready to make your business official? Visit the [GovHK Website] to start your application today. If you prefer to skip the paperwork and ensure everything is done correctly the first time, contact our team for a free consultation. We help entrepreneurs handle company formation and registration effortlessly!
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