Company Secretary

OneStart business centre offers professional and affordable company secretarial services

( OneStart Secretaries Limited Trust or Company Service Provider Licence: TC002848) . We have a variety of programs to suit the needs of different clients, and you can also enjoy different secretarial services in a single fee-based service, including filing annual returns, updating business registration certificates and Change the company name, etc. to ensure that it meets your needs.

Under the laws of Hong Kong, each company must appoint at least one company secretary.
The company secretary is a statutory position in the modern corporate system. Its duties are to arrange meetings, prepare meeting minutes, submit statutory files to government departments, and ensure that the company meets statutory requirements

company secretary services: Formulate internal meeting minutes, Submit document to company registry, Update company record book, Prepare SCR & AGM documents

The company secretary covers the following areas:

Submit annual returns, business registration certificates and other required forms to the Companies Registry on a regular basis
Formulate the company's internal meeting minutes and resolutions based on the meeting information provided by the company's directors/shareholders
Printing company shares to company shareholders
Update company record book
Prepare annual general meeting
Prepare Significant Controllers Register (SCR)

Enquiry and Quotation

Company Secretary Service Package

Act as Company Secretary

Prepare and Submit Annual Return*
(only applicable of renewal)

Submit the Business Registration Certificate
(only applicable of renewal)

Provide suggestions for CR and IRD's letter

Change of Registered Office Address^

Appointment / Resignation of Director^

Appointment / Resignation of Secretary^

Change of Personal Particulars of Director^

Change of Company Business Nature^

Annual General Meeting

Allotment of Shares^

Change of Company Name^

Change of Branch Name^

Transfer of Shares^

Deregistration of Limited Company

Prepare of Significant Controllers Register

(learn more)

Free 2 years Tax Representative Service"

*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.

^Only 5 changes are allowed. Extra charges will be charged if the limit is exceeded.

"Your company needs to join accounting and auditing services before we can become a tax representative.

#Government Fee

Business Registration Certificate HK$2,200
Annual return HK$105
If the customer has overpaid or underpaid, OneStart will arrange a refund or request for the difference to be paid according to the fee set by the government department at the time.

Enquiry and Quotation

Tel: 3575 6888
Email: info@onestartoffices.com

Download Application Form PDF

Company Secretary Documents required

For customers who have established a companyand applying for company secretarial services, please provide the following documents:

Business registration certificate (copy)(BR)
Company certificate (copy)
Incorporation form (copy) (NNC1)
Articles of Association (copy) (AA)
Copies of ID cards of all members
Proof of English address (within 3 months of application date)
Annual return (copy) (NAR1) (if need)

If you are looking for company formation service, please check out our Company Formation Package.

Four Essential Registers for Companies

According to Section 622 of the Companies Ordinance, all Hong Kong companies are required to properly maintain and store four essential registers. The contents of each register must comply with legal requirements, ensuring accuracy and timely updates. These four essential registers must be maintained and made available for inspection by enforcement officers upon request. The four essential registers are as follows:

Register of Members (ROM)
Significant Controllers Register (SCR)
Register of Directors (ROD)
Register of Company Secretaries (ROCS)

Additionally, each company must appoint a designated representative to assist enforcement officers with matters related to the Significant Controllers Register. This amendment took effect on March 1, 2018, and the relevant authorities may conduct random inspections of any company at any time. Under the Companies Ordinance, failure to properly maintain and manage these registers is a violation of the law, and both the company and its responsible officers may face penalties. Each can be fined up to Level 4 (maximum fine of HK$25,000). In applicable situations, an additional daily fine of HK$700 may also be imposed.

OneStart can assist you in preparing and maintaining these four registers or act as your company's designated representative.
Service charges are as follows:
- Preparation: HK$200
- Maintenance: HK$300/year
- Acting as a Designated Representative: HK$800/year

*If you choose all three services, you can enjoy a discounted rate of HK$1,100/year (original price: HK$1,300/year)!

Company Secretary Special Package Offer

Virtual Office Address + Company Secretary BASIC Service Package
Address choice: Lai Chi Kok, Central, Causeway Bay, Mong Kok, Kwun Tong
Special Offer: HK$2,200/year

*Only available for new clients.

Enquiry and Quotation

One-Off Company Secretary Service Fees

Submit Annual Return*

HK$1,000

HK$105

Updated Business Registration Certificate

HK$300

HK$2,200

Change of Company Name

HK$800

HK$295

Change of Company Business Nature

HK$800

Change of Registered Office Address

HK$800

Share Allotment

HK$1,000

Appointment of Director/Secretary

HK$500

Change of Personal Particulars of Director and Company Secretary

HK$400

Prepare of Significant Controllers Register & Keeping Fee at first year

HK$500

Representative of Keeping Significant Controllers Register

HK$800

Annual General Meeting

HK$1,500

Share Transfer

HK$1,000

HK$ 40 up

HK$600

HK$150

Cancel Branch

HK$600

Change of Branch Name

HK$600

Deregistration of Limited Company

HK$2,200

HK$795

Trademark Registration

HK$2,500(1^st class)
HK$1,500(extra class - each)

official search fee: HK$800(1^st class)
HK$600(extra class - each)

Record the Content of a Meeting

HK$800

Limiting Disclosure of Personal Data in the Companies Register

HK$200 up

*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.

Enquiry and Quotation