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Company Secretary

OneStart business centre offers professional and affordable company secretarial services (OneStart Secretaries Limited Trust or Company Service Provider Licence: TC002848). We have a variety of programs to suit the needs of different clients, and you can also enjoy different secretarial services in a single fee-based service, including filing annual returns, updating business registration certificates and Change the company name, etc. to ensure that it meets your needs.

Under the laws of Hong Kong, each company must appoint at least one company secretary. The company secretary is a statutory position in the modern corporate system. Its duties are to arrange meetings, prepare meeting minutes, submit statutory files to government departments, and ensure that the company meets statutory requirements.

The company secretary covers the following areas:
  1. Submit annual returns, business registration certificates and other required forms to the Companies Registry on a regular basis
  2. Formulate the company's internal meeting minutes and resolutions based on the meeting information provided by the company's directors/shareholders
  3. Printing company shares to company shareholders
  4. Update company record book
 Download Application Form PDF
Service Package
Service Items
Economic
Standard
Premium
Act as Company Secretary
Prepare and Submit Annual Return
(only applicable of renewal)
Submit the Business Registration Certificate
(only applicable to renewal)
Provide suggestions for CR and IRD’s letters
Change of Registered Office Address^
Increase of Capital and
Share Allotment^
 
Change of Personal Particulars of Director and Company Secretary^
 
Appointment/ Resignation of Director^
 
Appointment/ Resignation of Secretary^ 
 
Change of Company Business Nature^
 
 
Annual General Meeting
 
 
Change of Branch Name^
 
 
Register Branch^
 
 
Change of Company Name^
 
 
Significant Controllers Register (SCR)
(According to the Companies Ordinance (Cap. 622), excluding a listed company, is required to keep a significant controllers register otherwise a daily fine of HK$700 will be charged.)
 
 
Transfer of Shares^
 
 
Cancel Branch
 
 
Deregistration of Limited Company
 
 
^Only 5 changes are allowed. Extra charges will be charged if the limit is exceeded.
 

Business Registration Certificate HK$250
The business registration certificate fee for 2019-20 is reduced by $2,000, and the actual payment is HK$250.
If the customer has overpaid or underpaid, OneStart will arrange a refund or request for the difference to be paid according to the fee set by the government department at the time.
(Update: This bill is also included in the 2020-2021 budget. When the bill is passed, OneStart will make adjustments.)

Annual return (free)
The annual return for 2020-21 has a motion for exemption in the budget, except for late submissions, pending the formal approval of the motion. If the customer encounters overpayment or underpayment, OneStart will follow the fee set by the government at the time , Arrange a refund or request to make up the difference.


Documents required

For customers who have established a company and applying for company secretarial services, please provide the following documents:

Document
Have not submitted the annual application form
Have submitted the annual application form
Business registration certificate (copy)(BR)
Company certificate (copy)
Incorporation form (copy) (NNC1)
 
Articles of Association (copy) (AA)
 
Copies of ID cards of all members
  
Proof of English address (within 3 months of application date)
 
Annual return (copy) (NAR1)
 


If you are looking for company formation service, please check out our Company Formation Package.


Significant Controller Register (SCR)

The government stipulates that companies established in Hong Kong must identify persons who have significant control rights (significant controllers) and keep a register of significant controllers for inspection by law enforcement officers upon request. At the same time, each company must appoint a person as its representative to provide assistance to law enforcement officers in answering matters related to the important controller register.
The revised part will take effect from March 1, 2018, and relevant departments have the opportunity to conduct random checks on each company at any time.
According to 9.1.1 of the "Guidelines for Companies to Keep a Register of Significant Controllers", failure to perform the above responsibilities is a criminal offence. The company and each responsible person may be fined at level 4 (ie $25,000). If the situation is applicable, a fine of 700 yuan will be imposed every day.

Please call 35756888 to inquire about the plan.

Special Package Offer (Virtual Office and Company Secretary)*
Address
Virtual Office Address Plan + Company Secretary BASIC Package
Lai Chi Kok
HK$2,000/year
Central
HK$2,000/year
Causeway Bay
HK$2,000/year
Mongkok
HK$2,000/year
Kwun Tong
HK$2,000/year
*Clients purchasing the above package could redeem Dynamic Electric Display service by HK$240 (50%off). *Only available for new clients.
 
One-Off Service Fees
Items
Service Fee
Government Fee
Submit Annual Return
HK$1,000
HK$0
Updated Business Registration Certificate
HK$300
HK$250
Change of Company Name
HK$600
HK$295
Change of Company Business Nature
HK$400
-
Change of Registered Office Address
HK$400
-
Share Allotment
HK$500
-
Appointment of Director/Secretary
HK$500
-
Change of Personal Particulars of Director and Company Secretary
HK$400
-
Prepare of Significant Controllers Register
HK$1,000
-
Prepare of Significant Controllers Register & Keeping Fee at first year
HK$500
-
Representative of Keeping Significant Controllers Register
HK$800
-
Significant Controllers Register Keeping Fee
HK$300
-
Share Transfer
HK$800
Negotiated
Register Branch
HK$600
HK$323
Cancel Branch
HK$500
-
Change of Branch Name
HK$400
-
Deregistration of Limited Company
HK$2,000
HK$795
Trademark Registration
HK$3,600
HK$2,800
Record the Content of a Meeting
HK$800
-
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