Home > Company Secretary
Company Secretary

OneStart business centre offers professional and affordable company secretarial services

( OneStart Secretaries Limited Trust or Company Service Provider Licence: TC002848) . We have a variety of programs to suit the needs of different clients, and you can also enjoy different secretarial services in a single fee-based service, including filing annual returns, updating business registration certificates and Change the company name, etc. to ensure that it meets your needs.

Under the laws of Hong Kong, each company must appoint at least one company secretary.
The company secretary is a statutory position in the modern corporate system. Its duties are to arrange meetings, prepare meeting minutes, submit statutory files to government departments, and ensure that the company meets statutory requirements

WhatsApp UsEnquiry and Quotation

 

company secretary services: Formulate internal meeting minutes, Submit document to company registry, Update company record book, Prepare SCR & AGM documents

 

The company secretary covers the following areas:

  1. Submit annual returns, business registration certificates and other required forms to the Companies Registry on a regular basis
  2. Formulate the company's internal meeting minutes and resolutions based on the meeting information provided by the company's directors/shareholders
  3. Printing company shares to company shareholders
  4. Update company record book
  5. Prepare annual general meeting
  6. Prepare Significant Controllers Register (SCR)

 

  Index:

  1. Service Package
  2. Documents Required
  3. Significant Controller Register (SCR)   
  4. Special Package Offer
  5. One-Off Service Fees

 


Company Secretary Service Package

Service Items
Economic
Standard
Premium
Act as Company Secretary
Prepare and Submit Annual Return*
(only applicable of renewal)
Submit the Business Registration Certificate
(only applicable of renewal)
Provide suggestions for CR and IRD’s letter
 
Change of Registered Office Address^
Appointment / Resignation of Director^
 
Appointment / Resignation of Secretary^
 
Change of Personal Particulars of Director^
 
Change of Company Business Nature^
 
Annual General Meeting
 
Allotment of Shares^
 
 
Register Branch^
 
 
Change of Company Name^
 
 
Change of Branch Name^
 
 
Transfer of Shares^
 
 
Deregistration of Limited Company
 
 
Prepare of Significant Controllers Register

(learn more)
 
 
Free 2 years Tax Representative Service
*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.

^Only 5 changes are allowed. Extra charges will be charged if the limit is exceeded.

#Government Fee
  • Business Registration Certificate HK$2,150
  • Annual return HK$105
    If the customer has overpaid or underpaid, OneStart will arrange a refund or request for the difference to be paid according to the fee set by the government department at the time.
WhatsApp UsEnquiry and Quotation

Tel: 3575 6888
Email: info@onestartoffices.com

Download Application Form PDF

 


Company Secretary Documents required


For customers who have established a companyand applying for company secretarial services, please provide the following documents:
  • Business registration certificate (copy)(BR)
  • Company certificate (copy)
  • Incorporation form (copy) (NNC1)
  • Articles of Association (copy) (AA)
  • Copies of ID cards of all members
  • Proof of English address (within 3 months of application date)
  • Annual return (copy) (NAR1) (if need)

If you are looking for company formation service, please check out our Company Formation Package.


Significant Controller Register (SCR)


The government stipulates that companies established in Hong Kong must identify persons who have significant control rights (significant controllers) and keep a register of significant controllers for inspection by law enforcement officers upon request. At the same time, each company must appoint a person as its representative to provide assistance to law enforcement officers in answering matters related to the important controller register.
The revised part will take effect from March 1, 2018, and relevant departments have the opportunity to conduct random checks on each company at any time.
According to 9.1.1 of the "Guidelines for Companies to Keep a Register of Significant Controllers", failure to perform the above responsibilities is a criminal offence. The company and each responsible person may be fined at level 4 (ie $25,000). If the situation is applicable, a fine of $700 will be imposed every day.

OneStart can help to keep the Register of Significant Controllers
Service fee as below:
Significant Controllers Register Keeping - HK$500/year
Representative of Keeping Significant Controllers Register - HK$800/year

*For joining both services above, can enjoy a special price HK$1100/year(original price HK$1300/year)!


Company Secretary Special Package Offer

Virtual Office Address + Company Secretary BASIC Service Package
Address choice: Lai Chi Kok, Central, Causeway Bay, Mong Kok, Kwun Tong
Special Offer: HK$2,000/year

* Clients purchasing the above package could redeem Dynamic Electric Display service by HK$240 (original price HK$480).
*Only available for new clients.


One-Off Company Secretary Service Fees

Items
Service Fee
Government Fee
Submit Annual Return*
HK$1,000
HK$105
Updated Business Registration Certificate
HK$300
HK$2,150
Change of Company Name
HK$600
HK$295
Change of Company Business Nature
HK$600
-
Change of Registered Office Address
HK$400
-
Share Allotment
HK$500
-
Appointment of Director/Secretary
HK$500
-
Change of Personal Particulars of Director and Company Secretary
HK$400
-
Prepare of Significant Controllers Register & Keeping Fee at first year
HK$500
-
Representative of Keeping Significant Controllers Register
HK$800
-
Annual General Meeting
HK$1,500
-
Share Transfer
HK$800
HK$ 40 up
Register Branch
HK$600
HK$150
Cancel Branch
HK$600
-
Change of Branch Name
HK$400
-
Deregistration of Limited Company
HK$2,000
HK$795
Trademark Registration
HK$2,500(1st class)
HK$1,500(extra class - each)
official search fee: HK$800(1st class)
HK$600(extra class - each)
Record the Content of a Meeting
HK$800
-
*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.
WhatsApp UsEnquiry and Quotation
More OneStart Services
Virtual Office
OneStart' virtual office service make you to use the lowest cost to operate company and earn the largest return.
Accounting Tax
OneStart One-stop accounting firm handles accounting, auditing and tax filing for you, confidence guarantee
Corporate image design service
OneStart provides logo and business card design services to build a professional image for the company and increase the confidence of customers and businesses.
Value Meeting Room
3-14 persons can be accommodated in the conference room which is equipped with a long and squared table, speakerphone and broadband internet service, LCD display projector and video conferencing. You may select our services on copying and secretary service when required which can help a smooth meeting to be carried.