Company Secretary
Company Secretary
OneStart business centre offers professional and affordable company secretarial services
( OneStart Secretaries LimitedTrust or Company Service Provider Licence: TC002848) We have a variety of programs to suit the needs of different clients, and you can also enjoy different secretarial services in a single fee-based service, including filing annual returns, updating business registration certificates and Change the company name, etc. to ensure that it meets your needs.
Under the laws of Hong Kong, each company must appoint at least one company secretary.
The company secretary is a statutory position in the modern corporate system. Its duties are to arrange meetings, prepare meeting minutes, submit statutory files to government departments, and ensure that the company meets statutory requirements
The company secretary covers the following areas:
- Submit annual returns, business registration certificates and other required forms to the Companies Registry on a regular basis
- Formulate the company’s internal meeting minutes and resolutions based on the meeting information provided by the company’s directors/shareholders
- Printing company shares to company shareholders
- Update company record book
- Prepare annual general meeting
- Prepare Significant Controllers Register (SCR)
Company Secretary Service Package
| Service Items | Economic Package | Basic Package | Premium Package |
|---|---|---|---|
| Act as Company Secretary |  |
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| Prepare and Submit Annual Return* (only applicable of renewal) | |
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| Submit the Business Registration Certificate (only applicable of renewal) | |
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| Provide suggestions for CR and IRD’s letter | |
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| Change of Registered Office Address^ | |
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| Appointment / Resignation of Director^ | |
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| Appointment / Resignation of Secretary^ | |
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| Change of Personal Particulars of Director^ | |
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| Change of Company Business Nature^ | |
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| Annual General Meeting | |
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| Allotment of Shares^ | |
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| Register Branch^ | |
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| Change of Company Name^ | |
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| Change of Branch Name^ | |
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| Transfer of Shares^ | |
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| Deregistration of Limited Company | |
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| Prepare of Significant Controllers Register (learn more) | |
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| Free 2 years Tax Representative Service | |
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| Service Fee# (Not include Government fee) | HK$ 800/year | HK$1,400/year | HK$2,800/year |
*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.
^Only 5 changes are allowed. Extra charges will be charged if the limit is exceeded.
“Your company needs to join accounting and auditing services before we can become a tax representative.
#Government Fee
- Business Registration Certificate HK$2,200
- Annual return HK$105
If the customer has overpaid or underpaid, OneStart will arrange a refund or request for the difference to be paid according to the fee set by the government department at the time.
Company Secretary Documents required
For customers who have established a company and applying for company secretarial services, please provide the following documents:
- Business registration certificate (copy)(BR)
- Company certificate (copy)
- Incorporation form (copy) (NNC1)
- Articles of Association (copy) (AA)
- Copies of ID cards of all members
- Proof of English address (within 3 months of application date)
- Annual return (copy) (NAR1) (if need)
If you are looking for company formation service, please check out our Company Formation Package.。
Four Essential Registers for Companies
According to Section 622 of the Companies Ordinance, all Hong Kong companies are required to properly maintain and store four essential registers. The contents of each register must comply with legal requirements, ensuring accuracy and timely updates。These four essential registers must be maintained and made available for inspection by enforcement officers upon request. The four essential registers are as follows:
- Register of Members (ROM)
- Significant Controllers Register (SCR)
- Register of Directors (ROD)
- Register of Company Secretaries (ROCS)
Additionally, each company must appoint a designated representative to assist enforcement officers with matters related to the Significant Controllers Register. This amendment took effect on March 1, 2018, and the relevant authorities may conduct random inspections of any company at any time. Under the Companies Ordinance， failure to properly maintain and manage these registers is a violation of the law, and both the company and its responsible officers may face penalties. Each can be fined up to Level 4 (maximum fine of HK$25,000) 。In applicable situations, an additional daily fine of HK$700 may also be imposed.
OneStart can assist you in preparing and maintaining these four registers or act as your company’s designated representative.
Service charges are as follows:
– Preparation: HK$200
– Maintenance: HK$300/year
Acting as a Designated Representative: – HK$800/year
*If you choose all three services, you can enjoy a discounted rate of HK$1,100/year (original price: HK$1,300/year)!
Company Secretary Special Package Offer
Virtual Office Address + Company Secretary BASIC Service Package
Address choice: Lai Chi Kok, Central, Causeway Bay, Mong Kok, Kwun Tong
Special Offer:HK$2,200/year
*Only available for new clients.
One-Off Company Secretary Service Fees
| Item | Service Fee | Government Fee |
| Submission of Annual Return* | $1,000 | $105 |
| Renewal of Business Registration | $300 | $2,200 |
| Change of Company Name | $800 | $295 |
| Change of Business Nature | $800 | – |
| Change of Registered Address | $800 | – |
| Allotment of Shares | $1,000 | – |
| Appointment/Resignation of Director/Secretary | $800 | – |
| Change of Director’s & Secretary’s Details | $500 | – |
| Preparation of Significant Controllers Register (SCR) & Keeping of First Annual Return | $500 | – |
| Designation/Change of Designated Representative for SCR | $800 | – |
| Keeping of SCR Records Fee | $300 | – |
| Annual General Meeting (AGM) | $1,500 | – |
| Share Transfer | $1,000 | Separately Quoted |
| Dividend Payout | $1,000 | $80 |
| Cancellation of Dividend | $1,000 | – |
| Change of Share Class Name | $600 | – |
| Application for Deregistration of a Private Company | $2,200 | $690 |
| Trademark Registration | $3,600 | $2,800 |
| Preparation of Meeting Minutes (including general and shareholders’ meetings, e.g., bank signing, secretary or director changes/ resignations, new share issuance, etc.) | $800 | – |
| Concealment of Director’s Residential Address (Must be submitted with Virtual Office Application) | $200/per person | – |
| Limiting Disclosure of Personal Data in the Companies Register (Must be submitted with Virtual Office Application) | $300 Search Fee; $200 for the 1st document; $100 for each subsequent document | “$30 per document (NNC1, NAR1, ND2A, ND2B)” |
*For perparing the annual return, please submit the enquiry 7 working days before due date of the annual return. Late enquiries will be charge an additional administrative fee of HK$500.
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